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Clients expect a fast but yet individualized information flow. Therefore, it is important that you communicate your unique selling points in consistent messages and in professional formats. Moreover, an offering should always address a client's specific needs. The huge variety of information and especially of documents, as it nowadays exists in enterprises, makes a holistic planning and controlling - across all your systems - almost impossible. Consequently, your databases contain a lot of inconsistent and out-dated as well as orphaned content.
BizSphere Document Generation combines innovative and advanced content management methods and technologies (single sourcing and content reuse) as well as user interface innovation to address sales people's most pressing content needs: consistency, actuality, relevance and quality. Documents such as presentations or product briefs can be generated automatically in the required output formats such as MS Office PowerPoint or Adobe PDF - just when the seller needs it. Furthermore, additional information can always be included as required.
| User group: | Sales |
|---|---|
| Key Features: | Generation Wizard Notifications Output Formats & Themes |
Huge amounts of content exist in any enterprise today. At the same time, core messages are often not communicated in a consistent and convincing way. This leads to sub-optimal communication towards the clients and may result in lost deals.
BizSphere Document Generation is based on the single sourcing principle. Content is broken down into well-structured, intelligent content elements - so-called "Content Nuggets". Each element exists and is stored only once and is reused to be automatically generated into different documents and formats - whenever the user requires it. These methods significantly leverage content consistency and effectiveness in client communication.
The huge amounts of enterprise content can often not be kept current. Sales people have to update and synchronise content themselves. This requires valuable time that would be better spent meeting clients.
BizSphere Document Generation enables you to generate documents in real time. Workflow and other governance functionalities guarantee a sustainable content maintenance process. Changes are made available to you instantly and in the format you need it - for instance, auto-generated into a document or available through an RSS feed.
Clients expect a fast but yet individualized information flow. A lack of focus around the client-specific requirements and the current stage of the sales process may turn away the client's attention and good will and influence a buying decision to your disadvantage.
BizSphere Document Generation enables you to generate documents that contain up-to-date information that are most relevant to your current sales situation, including a client-, industry-, portfolio- or a sales step focus.
In many cases, content is not created by the actual subject-matter experts of a topic and content quality may suffer significantly. Moreover, while for a full document a contact person usually can be identified, the experts for the content within this specific document might be hard to locate. The reason for that: document owners very often copy and paste content from many different sources.
With BizSphere Document Generation all your content gets created only once by the related subject-matter expert. This ensures information to be accurate and complete. The original author of a content element can always be explicitly identified and contacted to obtain additional expert knowhow.
The BizSphere Generation Wizard provides you with a tool to define exactly the sales parameters that are important to you such as the sales cycle step, the industry or the audience. You as well as all other content consumers can auto-generate high-quality and always up-to-date documents that are perfectly fitting your needs.
BizSphere Document Generation is equipped with several notification mechanisms such as a result count according to the selected customization parameters for a document or notifications on content elements that have just recently been updated - of course, in context of the specific document that the user generated earlier.
BizSphere Document Generation allows the auto-generation of content into multiple output formats such as MS Office PowerPoint presentations or Adobe PDF files. Moreover and according, for instance, to a specific sales situation or audience, you can generate documents in the correct and appropriate corporate template: assuring CI consistency while leveraging design customization.
